HSV Audubon Board
Elected Officers:
PRESIDENT - presides at all meetings of the Society and the Executive Board; appoints all committee chairpersons (and co-chairpersons); is a member ex-officio of all committees, except the Nominating Committee; and generally supervises the operation and activities of the Society.
VICE-PRESIDENT - plans the monthly meetings, secures commitments from speakers, coordinates with the Publicity Chairperson for advanced news releases, and advises the Executive Board of any costs involved. Suggestions from the membership on potential programs will be solicited for consideration. The Vice President shall perform the duties of the President in the absence of that Officer.
SECRETARY - records the actions taken at all meetings, notes all activity reported, attends to routine correspondence, and maintains a permanent file for the Society.
TREASURER - is custodian of all funds and assets of the Society, disburses funds as directed by the budget or the Executive Board, and deposits funds in the Society account(s). The Treasurer is to work with the Membership Chairperson to maintain a list of paid members. The Treasurer is to provide a financial report for the proceeding month at each monthly meeting and, as required, for the year to date. The Treasurer may make disbursements over budget by $250 maximum after approval of at least one other Board Member. The Treasurer is to file necessary forms required for continuation of the Society’s 501 (c) (3) status and State Non-Profit status.
COMMITTEES:
ARKANSAS AUDUBON ECOLOGY CAMP COMMITTEE. The Chairperson is to assume responsibility for a camping scholarship program for the three area school systems. If funds are available and budgeted, the Society is to finance scholarships for middle school students to the Arkansas Audubon Halberg Ecology Camp. The committee will review a recommended list from the counselors of the schools at Jessieville, Fountain Lake, and Mountain Pine. Make annual reservations with the Arkansas Audubon Society early in the year.
SCHOOL OUTREACH. The Chairperson will contact teachers at our area schools—Fountain Lake, Jessieville, and Mountain Pine—offering materials, approved by the Board, reflecting the mission and purposes of the Society
BIRDHOUSES AND FEEDERS. The Chairperson is responsible for building and furnishing birdhouses for maintenance of the Bluebird Trails in the Village and houses and feeders for sale.
BIRD SEED SALES. The Chairperson is in charge of the twice yearly bird seed sales for the HSV Audubon Society, negotiating with the vendor, publicizing the seed sale, collecting orders, and arranging for receipt and distribution of seed.
BLUEBIRD MONITORING. The Chairperson is responsible for installation, maintenance, and monitoring of the bluebird houses on the HSV Bluebird Trails. The Chairman recruits and trains the box monitors, maintains records of monitoring data, prepares and distributes an Annual Report of Bluebird Trail activity to the membership, and transmits the Annual Report and data to the North American Bluebird Society and the Arkansas Game & Fish Commission.
CHRISTMAS BIRD COUNT. The Chairperson schedules the local count, recruits and organizes participants, and designates census routes. When the tally is prepared, the information is forwarded to the Arkansas Christmas Bird Count Coordinator.
E-COMMUNICATOR. The Chairperson maintains a current list of e-mail addresses of members, communicates to members all pertinent Society alerts, and keeps the membership informed about all meetings, field trips, and any events scheduled between meetings.
FIELD TRIP COORDINATOR. The Chairperson plans field trips of interest to members, provides signup sheets at meetings, and arranges for trip leaders.
BIRD IDENTIFICATION INSTRUCTOR. The Chairperson will teach a bird identification class annually. The Chairperson is responsible for all aspects of the class— developing the curriculum, arranging for class location, scheduling times, setting fees, and submitting announcements to the newspaper publicizing the class and curriculum.
CLIMATE WATCH: The Chairperson coordinate and report to regional bird sightings at predetermined locations for specific periods of time, twice a year.
HISTORIAN. The Chairperson collects and files outstanding information on the activities and interests of the organization.
MEMBERSHIP. The Chairperson will greet members and guests at each meeting, introduce all guests, keep accurate records of current members, and assist Treasurer in collecting dues. Updated membership lists will be provided to the E-Communicator and The Chirp Editor on a timely basis.
MEMORIALS. The Chairperson is responsible for processing requests and input from donors and members of the Society for disbursement of funds received as memorials or gifts. Prospective disbursements are to be approved by the Board.
PUBLICITY. The Chairperson assumes the responsibility for obtaining information from the Vice President for news releases in advance of all meetings and submitting articles to local publications. The Chairperson is to make arrangements for a photographer at selected meetings for additional publicity. The Chairperson shall coordinate and submit additional pertinent articles as the need arises.
WEBMASTER. The Webmaster maintains and updates the Society's website, www.hsvbirds.org, with direction from the Board.